November 1, 2008 - 10 am to 6 pm
Our 21st
annual NAMJAMÒ
2008 Benefit and Celebration is
off and running. We are starting early to ensure that all of our volunteer tasks
are made easy as possible and we all have fun doing it. We need to fill some
empty volunteer slots for Committee Chairs, Managers and volunteers. Please take
a moment and read this and SIGN-UP!! This is your VVA Chapter 106’s annual
Fundraising event and we need all your support behind it. Lets get some new
faces and give a break to the ones that have made this event worthwhile.
Please select the committee(s) you want to
participate in:
§ Accounting / Budget & Administration – (min 3 committee people) This committee supports the GREEN ROOM, sets up and maintains strict control of accountability of all funds. Ensures that sufficient monetary funds are available in support of all of our sales transactions. To track all donations, expenses and prepare a final accounting report. Chair is Gail H. Skinner –
§ Concession Stand / Booth Space Coordinator – (min 3 committee people). This committee ensures that all food, games and product display vendors are assigned and placed correctly in their assigned slots. The coordinator and staff will coordinate with the City of Tucson parks and recreations management for obtaining booths keys and comply with all directives. Committee will ensure that all vendors have packets consisting of the park map, badges, location of their assigned spot and vendor parking cards. Coordinate litter and clean-up crews. Chair is Aaron & Rose Possien, CJ Rodriguez and volunteers. Information regarding booth and space rental please contact: Aaron Possien email -- possien@Q.com or Rose Anderson – email address: RAAnderson08@Q.com
§ Beer Ticket Booth Sales Manager – this booth generates the bulk of our fundraiser, Staffing this booth, you have to part salesperson, pitch person and a good knowledge of math comes in handy. Must be able to handle crowds and some customer relations. All potential customers must be ID’d to ensure they meet the drinking age requirement (over 21 years of age) This year the selling of beer will start at 10:00 AM and end at 5:30 PM. This committee will need 6-8 volunteers. There will be security and police posted at this booth. Paul Hetrick
§ VVA Food Concession booth manager – (min 6 – 9 volunteers) this is an important area of NAMJAM. The manager must feed the volunteers and feed our hungry guests. We will, with the help of our fundraising committee, try to get as much food donated as possible and purchase the rest. We will have two concession booths reserved for us and should provide all the room we need. One concession booth will be used for the feeding of the volunteers and the other booth will sell food to our guests. A price list has been made out of what we will charge for our food products. (Subject to change). Chefs Frank & Jonel Martinez, have volunteered to undertake this awesome responsibility. This is a hard job and it will keep you moving, but to see the satisfied look on our guests makes it all worthwhile. If you want to assist Frank and Jonel, please contact them at: email address: justjonel1@yahoo.com, Cell #’s 520.483.4613 or 483.4566
§ Children Activities Chairperson – this committee of volunteers (5-8) will supervise and obtain the Jumping Castle(s) its accessories, face painters, balloon artists and others deemed necessary to ensure that our young visitors are entertained. Proper supervisor of the young must be observed at all times. There will no charge for the use of the jumping castle(s). However, we will accept donations to help defray expenses and this will be discussed with the children’s committee. This committee is wide open and we are asking for volunteers and a Chairperson. The hours of operations should be from 12 o’clock (noon) to 5:30 pm.
§ Entertainment Director and Staff - (min 5 committee people). This committee will provide interactive entertainment that will ensure a constant sensory and a unique viewing event. This committee will provide specific musical programming that will appeal to our guests. The director will arrange for electrical need, lighting, sound and audio systems, decorate and prepare the stage for the performers. Nostalgic music of the 60’s and 70’s, Classic rock, Latino Rhythms and music that will have mass appeal to our listening guests. This committee will ensure that sufficient BACK-UP’S of other bands be available in the event of cancellations of programmed performers. In addition to planning and scheduling all the event’s programming, they will develop and distribute the event’s program flyers.
§ At this time, our Master of Ceremonies is – Andy Taylor, Director of Entertainment Terry Byron and Stage Manager is DJ Bear, Asst Stage Manager is Carol Goodman. The scheduling of the bands and acts is to be done by Entertainment Committee. Information on this committee please contact: Terry Byron at email: terry.byron@sci.us.com, cell #: 982.0023, DJ Bear at email address: nick@southwestdynamix.com, cell #520.440.7033 /Carol Goodman email: carolgoodman63@hotmail.com
§ Fundraiser Committee - (min 10 committee people). This committee is the heart of any fundraising event. This select group of volunteers will have to think outside the box in order to generate funds. This will entail the formation of multiple fundraisers such as the sale of raffle tickets, obtaining sponsors, donation of food and refreshments to feed the volunteers and requesting the donations of raffle items and so on. This fundraising will continue on throughout the event, as raffle tickets will be sold on a continuous basis. (EVERYONE IS A FUNDRAISER) Got ideas??? Contact Bob Serge: email booperser@live.com, phone 520.730.3578
§ Membership Committee Director - (min 4 committee people). This committee oversees the VVA and AVVA membership. It will be the committee’s responsibility to obtain new members and retain the old ones. Incentives such as a free NAMJAM T-shirt or hats can be given for signing up and becoming a VVA / AVVA member. This committee will oversee the lost and found department and serve as an information booth for our guests. For more information contact: Bob Serge: email booperser@live.com, phone 520.730.3578
§ Museum Director / Curator - (min 3 committee members + 10 people). This is an important segment of NAMJAM and requires all the support of the chapter. Efforts in this area require the set-up and the disassembly of a medium size canvas tent, canopies, tables and the artifacts as directed by the museum curator. For more information to volunteer please contact Mike Oravetz 520.784.4523
§ NAMJAM Director of Homeland security - (min 3 committee members + 20 volunteers or as many the director may need). The director will recruit a security force and coordinate with local law enforcement agencies for the security of this event. Ensure that parking directions are adhered to and arrange for transportation and parking for the elderly and handicapped Veterans through the use of our available golf carts. Work with the Volunteer director for further assistance in obtaining additional people power. Additional instructions and information will be provided as needed by the NAMJAM Chairman. For more info contact Gerard Berume @ 520.982.5173
§ NAMJAM Volunteer Coordinator (min 4 committee members) – the coordinator will recruit and compile a list of all volunteers and assign them as needed. The Coordinator will work closely with the Security Director to ensure enough volunteers are available to man all the stations and that all volunteers are provided breaks as needed. The coordinator will provide meal, refreshment tickets and ID badges to all volunteers as needed. The issuance of NAMJAM Volunteer T-shirts will be determined by the coordinator of volunteers and ensure that whomever deserves one WILL get one. The coordinator will select the time of their issuance; along with their badges and meal tickets. Our biggest concern in the use of volunteers will be in the area of serving the beer. Time schedules must be worked out. (Suggest 2-3 hours max per volunteer) For more information contact Wil Taylor, cell # 975.4898, email:wiltaylorsr@yahoo.com
§ CHARITY MOTORCYCLE POKER RUN –This portion of the NAMJAM event in partners with “The Order of the Silver Rose” chairs are Aaron Possien and Rose Anderson and they will be working with their volunteers at NAMJAM, as a starting point. They will coordinate and recruit volunteers to conduct the Charity Poker Run. They will obtain all needed packets, material and refreshments with assistance from the NAMJAM committee and select all poker run stops. VVA 106 chapter members can assist in anyway possible to make our second annual “Charity Poker Run” a success. The chairs will work with the NAMJAM PSA committee to generate media attention about the event. The directors will ensure that all safety guidelines and procedures are enforced. For more information contact Aaron Possien email -- possien@Q.com or Rose Anderson – email address: RAAnderson08@Q.com
§ Product Sales Manager (min 5 committee members) The PSM will conduct an inventory all NAMJAM patches, hats, T-shirts and other items that will be sold and advise the budget director on items to be ordered prior to NAMJAM. Upon completion of the event, an inventory must be conducted and findings passed on to the budget director. All monies along with an inventory of products sold must be sent to the Green Room for accountability. For more Information please contact: Bob Serge: email booperser@live.com, phone 520.730.357, Marcus and Alyssa Rodriguez will help in this effort.
§ Publicity - PSA’s (min 4 committee members). The director and its committee members must inform the community of this upcoming Patriotic Event. They do this by using press releases to attract the visitors, banners, letter campaigns, postcards, flyers, brochures, telephone calls and word of mouth. Exposure is the key word and the media source of communications must be utilized. This committee must develop print and media lists, help facilitate media interviews and document publicity efforts. For more information contact Dennis St.Germaine email – dsaintg@aol.com
Kennedy
Fiesta Park at
La Cholla at Ajo way
Vietnam Veterans
of America, Inc.
Tucson
Chapter 106
P.O. Box 40903
•
Tucson,
Arizona 85717
IN
OTHER WORDS – WE MUST ADVERTISE-ADVERTISE-ADVERTISE